Toshiba document management expertise

Digitising documents and records is at the heart of digital transformation, and Toshiba are leaders in document management solutions. We have extensive experience and skills in digitising legacy paper document management systems, including rapid document onboarding and optical character recognition (OCR) technology to convert paper documents to fully readable and searchable text (not simply an image). We use the Microsoft platform and tools to create automated workflows and sophisticated search and retrieval capability. Archive, backup and recovery is essential to document management and we’ll develop the tools and processes to make sure you’re never without access to your documents.

Finally, we wrap Toshiba’s world-class support around the solution – including training, monthly checkups and maintenance.

SharePoint

Microsoft’s Sharepoint is a stable, reliable, enterprise-grade, cloud-based document management platform.

Using Sharepoint, Toshiba can develop a fully tailored document management system that perfectly fits your business requirements, including: document creation parameters – who can create what, when and where; templates; the metadata to be created and stored for each document; access control; how to move documents around your organisation for review and approval; and retention policies to meet corporate and legislative requirements.

Sharepoint has sophisticated search capabilities to help you find the information within your documents quickly and efficiently, helping you to serve your customers, or make data-based business decisions.

Power Platform

Microsoft’s Power Platform is a suite of tools for building apps, creating automations and developing automated processes and workflows. Toshiba uses the Power Platform to create your custom-designed and built document management system. 

Using the Power Platform, we can: 

• Develop custom applications to address your specific document management challenges and give users the tools they need. 
• Create custom workflows to move documents through your organisation, based around your business processes.
• Build Business Intelligence (BI) tools to interrogate and analyse your data for clear and actionable business insights.

Low-code development

The Microsoft platform approach uses low-code building blocks to create systems and applications. Low code is a visual approach to development, using Graphical User Interfaces (GUI) and drag and drop, rather than the more traditional manual coding. This dramatically speeds up development, meaning that we can create your digital solution faster and more efficiently. 

Dynamics integration

If you use Microsoft Dynamics Enterprise Resource Planning (ERP) system, we can seamlessly integrate to it to deliver maximum automation. This allows you to integrate your front office, customer facing systems with your back office financial and operations applications. 

Migration

If you have an existing document management system, we can migrate it to Microsoft Suite. If you are using Sharepoint as an on-premise system and want to take advantage of all that the cloud has to offer, we can migrate your Sharepoint to the cloud. Whatever the path you take to get there, we’ll help you reach the destination of a state-of-the-art, cloud based, fully tailored document management system.